Project Coordinator – Sign and Graphic Expo (SGE) (Re-advertised)

The Project Coordinator is responsible for managing and executing high-impact projects such as exhibitions, conferences, B2B meetings, and design-focused forums within the sign and graphic industry. The ideal candidate will have a strong understanding of the sign and graphic sectors. This role requires strategic planning, stakeholder engagement, and cross-functional collaboration to deliver successful and financially viable events that position SGE as a leading platform in East Africa.Key Roles and ResponsibilitiesDevelop project documentation including concept notes, brochures, exhibitor manuals, and technical session outlinesResearch industry trends in digital printing, signage production, and related technologiesDesign event layouts and prepare event programsCoordinate keynote speakers, moderators, and technical sessionsDevelop project documentation including concept notes, brochures, exhibitor manuals, and technical session outlinesResearch industry trends in digital printing, signage production, and related technologiesDesign event layouts and prepare event programsCoordinate keynote speakers, moderators, and technical sessionsIdentify and engage associations, NGOs, research institutions, and corporate partnersSupport marketing and sales teams in preparing sponsorship packages and exhibitor proposalsMaintain strong relationships with exhibitors, partners, and stakeholdersIdentify and engage associations, NGOs, research institutions, and corporate partnersSupport marketing and sales teams in preparing sponsorship packages and exhibitor proposalsMaintain strong relationships with exhibitors, partners, and stakeholdersCollaborate with communications teams to develop social media content, newsletters, and press releasesSupport promotional campaigns targeting industry stakeholdersContribute to sector-focused publications and event materialsCollaborate with communications teams to develop social media content, newsletters, and press releasesSupport promotional campaigns targeting industry stakeholdersContribute to sector-focused publications and event materialsOversee on-site execution including booth construction, product displays, and logisticsEnsure compliance with safety and operational standardsCoordinate event operations and stakeholder supportOversee on-site execution including booth construction, product displays, and logisticsEnsure compliance with safety and operational standardsCoordinate event operations and stakeholder supportMonitor event performance, attendance, and stakeholder satisfactionPrepare performance reports and post-event analysisDocument workflows and project learningsMonitor event performance, attendance, and stakeholder satisfactionPrepare performance reports and post-event analysisDocument workflows and project learningsManage project budgets and track expensesCoordinate vendor negotiations and contractsProvide weekly and monthly activity reportsSupport internal coordination across departmentsManage project budgets and track expensesCoordinate vendor negotiations and contractsProvide weekly and monthly activity reportsSupport internal coordination across departmentsSuccessful execution of high-quality industry eventsStrong stakeholder and sponsor engagementPositive exhibitor and attendee satisfactionTimely delivery within budget and scheduleIncreased industry visibility and partnershipsSuccessful execution of high-quality industry eventsStrong stakeholder and sponsor engagementPositive exhibitor and attendee satisfactionTimely delivery within budget and scheduleIncreased industry visibility and partnerships

Position Purpose The Project Coordinator is responsible for managing and executing high-impact projects such as exhibitions, conferences, B2B meetings, and design-focused forums within the sign and graphic industry. The ideal candidate will have a strong understanding of the sign and graphic sectors. This role requires strategic planning, stakeholder engagement, and cross-functional collaboration to deliver successful and financially viable events that position SGE as a leading platform in East Africa. Key Roles and Responsibilities Project Planning & Development Develop project documentation including concept notes, brochures, exhibitor manuals, and technical session outlines Research industry trends in digital printing, signage production, and related technologies Design event layouts and prepare event programs Coordinate keynote speakers, moderators, and technical sessions Stakeholder Engagement & Partnerships Identify and engage associations, NGOs, research institutions, and corporate partners Support marketing and sales teams in preparing sponsorship packages and exhibitor proposals Maintain strong relationships with exhibitors, partners, and stakeholders Marketing & Content Collaboration Collaborate with communications teams to develop social media content, newsletters, and press releases Support promotional campaigns targeting industry stakeholders Contribute to sector-focused publications and event materials Event Execution & Operations Oversee on-site execution including booth construction, product displays, and logistics Ensure compliance with safety and operational standards Coordinate event operations and stakeholder support Performance Tracking & Reporting Monitor event performance, attendance, and stakeholder satisfaction Prepare performance reports and post-event analysis Document workflows and project learnings Administrative & Financial Management Manage project budgets and track expenses Coordinate vendor negotiations and contracts Provide weekly and monthly activity reports Support internal coordination across departments Success in the Role Successful execution of high-quality industry events Strong stakeholder and sponsor engagement Positive exhibitor and attendee satisfaction Timely delivery within budget and schedule Increased industry visibility and partnerships